Various Technology That Will Help You Run Office Administration Work

Office work

Whether you are a business starter or a seasoned organization with multi-branch functions, the office work will run more or less the same. The success relies on the technology used in operations by the office administrative assistant.

If you are starting a small business, it is crucial to understand what you need to operate. For this reason, we will cover such technology and how it helps people in their administrative work.

Computer hardware

OfficeSince the invention of the computer, the office work has become easier. It is used to both store all company data and also facilitates communication through emails and other channels. An office without the computer hardware is as good as dead.

Whether you decide to use laptops, desktops or any other modern computer hardware, the functionalities remain the same. It is recommended that you buy computers with the latest features like a webcam, bigger storage and high speed for better functionality and compatibility with various software.

Computer software

This is what makes the computer hardware perform different functionalities. Software differs depending on what one wants to achieve. For instance, an operating system is what gives the computers life. Emails can be read when the appropriate software and programs are used.

Today, the technology has taken us another step, and office admins can use an online fax capability like Google fax, which enables businesses to fax and receive fax using an email platform. At Faxzee, you can get a fax number for your office and more details on how to use online faxing. Other software that is necessary for an office includes antivirus, office suites and data recovery software.

Printers and scanners

As much as people are advocating for offices to go green, not many offices will survive without a printer. Some documents stills need printing for hardcopy backups or presentation to other stakeholders. A scanner is great for converting hardcopy documents into softcopies.

With the advancement in technology, most of these machines are now user-friendly and more compatible with more devices. Printers and scanners now can use Bluetooth and wi-fi networks for ease of work. Be sure to choose the latest models to enjoy such features.

Paper shredders

shredderThrowing documents into the trash can before shredding can pose some threats to a business. Not many people would like other to pick a sensitive document from the trash and use it against them.

Therefore, you need an efficient paper shredder to take care of this. The sophisticated machines shred and make sure that no one can make logical conclusions using them. The paper shredder of your choice should not be too big to occupy the whole desk but should be effective enough even to deal with higher grade papers.

Projectors and LCD screens

Although how people do presentations is rapidly changing to the use of LCD screens, a projector can still do the tasks. If you have an office dealing with some business, you probably may need to make a presentation to potential customers, business partner or your seniors. In this case, either a projector or an LCD screen will come in handy.

As much as there is more technology to help you in executing the office work, the discussed are the basics and most important. You can add the rest as the needs arise.…

Top Reasons you Should Switch to Online Fax

virtual fax machine

Faxing may seem to be outdated technology. However, it is used by a lot of business particularly in legal, government, and healthcare sectors. Thus, a lot of organizations and businesses rely on faxing for sharing documents and carrying out various business functions.

Virtual fax is a modern technology that helps you to upload electronic documents, transfer them, and print them securely. In this case, incoming faxes are received as attachments to the chosen email address. The following are some important benefits of using an online fax service.

Few Resources Needed

online fax requires few resourcesWith virtual fax, you do not need a fax machine that can take up a lot of your office space. Moreover, you do not need paper or ink to buy. Also, you will not need equipment maintenance and repairs. Unlike the traditional fax, you will not have to pay for a dedicated fax line.

Location Flexibility

When you use online fax, you can send and receive faxes from any location across the world as long as you have an internet connection. Thus, if you work from home or you are on a business trip, you can get instant access to important documents, which ought to be faxed immediately. This is the same case when it comes to sending faxes. You need to upload electronic documents to your online fax.

Convenience

When you have a virtual fax, it means you do not have to wait for the office fax machine to send or print. In fact, all your incoming faxes are received in the email inbox, and the outgoing can be uploaded with just a click of the mouse. Also, you can easily send faxes to several fax numbers at any time. Also, the incoming faxes can be forwarded to several people in your email list.

Going Green

go green with online faxingYou should note that traditional fax machines are designed to print every incoming fax automatically. It does not matter whether it is spam. This results in a lot of wastage. Studies show that fax machines consume billions of papers every year. The good thing about Google Online Fax is that you get incoming faxes directly to your email. Therefore, you should print documents when you only need them in physical copies.

Secure

Online fax is more secure as compared to traditional fax. This is because documents that contain sensitive information cannot sit out in the open. All files are encrypted.…