Top Reasons you Should Switch to Online Fax

virtual fax machine

Faxing may seem to be outdated technology. However, it is used by a lot of business particularly in legal, government, and healthcare sectors. Thus, a lot of organizations and businesses rely on faxing for sharing documents and carrying out various business functions.

Virtual fax is a modern technology that helps you to upload electronic documents, transfer them, and print them securely. In this case, incoming faxes are received as attachments to the chosen email address. The following are some important benefits of using an online fax service.

Few Resources Needed

online fax requires few resourcesWith virtual fax, you do not need a fax machine that can take up a lot of your office space. Moreover, you do not need paper or ink to buy. Also, you will not need equipment maintenance and repairs. Unlike the traditional fax, you will not have to pay for a dedicated fax line.

Location Flexibility

When you use online fax, you can send and receive faxes from any location across the world as long as you have an internet connection. Thus, if you work from home or you are on a business trip, you can get instant access to important documents, which ought to be faxed immediately. This is the same case when it comes to sending faxes. You need to upload electronic documents to your online fax.

Convenience

When you have a virtual fax, it means you do not have to wait for the office fax machine to send or print. In fact, all your incoming faxes are received in the email inbox, and the outgoing can be uploaded with just a click of the mouse. Also, you can easily send faxes to several fax numbers at any time. Also, the incoming faxes can be forwarded to several people in your email list.

Going Green

go green with online faxingYou should note that traditional fax machines are designed to print every incoming fax automatically. It does not matter whether it is spam. This results in a lot of wastage. Studies show that fax machines consume billions of papers every year. The good thing about Google Online Fax is that you get incoming faxes directly to your email. Therefore, you should print documents when you only need them in physical copies.

Secure

Online fax is more secure as compared to traditional fax. This is because documents that contain sensitive information cannot sit out in the open. All files are encrypted.